Effective Date: 04 / 07 / 2025


Vareon Systems Ltd. ("we", "our", or "us") is committed to protecting your privacy and ensuring the lawful and transparent processing of your personal data in accordance with the General Data Protection Regulation (EU) 2016/679 ("GDPR") and applicable Bulgarian and EU legislation.
This Privacy Policy outlines how we collect, use, store, and protect your personal information when you interact with our website, services, or communication channels.

1. Data Controller
Vareon Systems Ltd.
Simeonovsko shose 36D-5, 1700 Sofia, Bulgaria
Email: info@vareonsys.com
Phone: +359 88 7612192

2. What Personal Data We Collect
We may collect and process the following categories of personal data:

• Identification data: name, job title, company
• Contact details: email address, phone number, postal address
• Professional data: company name, business area, inquiry details
• Technical data: IP address, browser type, operating system, website interaction logs (cookies, analytics)
• Communication data: messages, requests, feedback, or correspondence sent via our website or email

We do not collect or process any special categories of personal data unless explicitly required and with your consent.

3. How We Use Your Data
We process your personal data for the following purposes:

• Responding to inquiries and communication requests
• Providing services and fulfilling contractual obligations
• Sending administrative or service-related information
• Improving website functionality and user experience
• Ensuring network and information security
• Complying with legal and regulatory obligations

Processing is based on one or more of the following legal grounds: your consent, performance of a contract, legal obligations, or our legitimate interests.

4. Cookies and Website Tracking
We use cookies and similar tracking technologies to understand how visitors interact with our website. This includes anonymous usage statistics collected via services such as Google Analytics.
You can manage or disable cookies in your browser settings.

5. Data Retention
We retain your personal data only as long as necessary to fulfill the purposes for which it was collected, or to comply with legal, tax, or regulatory requirements.
Retention periods depend on the type of data and purpose of processing, and are reviewed regularly.

6. Sharing of Personal Data
We do not sell or rent your personal data. Your data may be shared with:

• Authorized employees and contractors
• Trusted service providers (e.g., hosting, analytics, email platforms)
• Legal or regulatory authorities when required by law

All third parties are bound by contractual obligations to ensure the protection and confidentiality of your data in accordance with GDPR.

7. International Data TransfersYour personal data is processed primarily within the European Economic Area (EEA). If data is transferred outside the EEA, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses or adequacy decisions.

8. Your Rights Under GDPRYou have the following rights regarding your personal data:

• Right to access – obtain confirmation and copy of your data
• Right to rectification – request correction of inaccurate data
• Right to erasure – request deletion of your data (“right to be forgotten”)
• Right to restriction of processing – limit how we use your data
• Right to data portability – receive your data in a portable format
• Right to object – oppose processing based on legitimate interest or direct marketing
• Right to withdraw consent – at any time, without affecting prior processing

To exercise any of these rights, please contact us at info@vareonsys.com.

9. Data Security
We implement appropriate technical and organizational measures to ensure a level of security appropriate to the risk. This includes access controls, encryption, regular backups, and employee awareness training.

10. Complaints
If you believe your personal data is being processed unlawfully, you have the right to lodge a complaint with the Bulgarian Commission for Personal Data Protection (CPDP) or your local data protection authority.

• CPDP Website: https://www.cpdp.bg
• Phone: +359 2 915 3518

11. Changes to This PolicyWe may update this Privacy Policy from time to time to reflect legal, technical, or business changes. Updates will be posted on this page with the effective date.
If you have any questions regarding this Privacy Policy or how we handle your personal data, please contact us at info@vareonsys.com.